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Dear Colleague
FAIR PROCESSING UNDER THE DATA PROTECTION ACT
The Information Commissioner has now recommended that the term 'Fair Processing Notice' be replaced by 'Privacy Notice'. The DCSF is therefore adopting this approach in its data collections from now on, and has reviewed the whole process of issuing Privacy Notices.
In the past, the suggested text has included the use of school information made available by the Local Authority. However, the new process will mean much simpler Privacy Notices, where details of any organisations with which the LA and DCSF share data are contained on the LA and DCSF websites, with links from the Privacy Notices. This means that Privacy Notices do not need reissuing on an annual basis. The aim is to make the Privacy Notices issued to children more general and constant. Any changes to the details of organisations with which school or LA data is shared can be updated on the LA and DCSF websites.
To ensure this new approach to Privacy Notices works effectively:
The LA and/or school will need to make hard copies of their website information available to those without web access.
The LA will need to include details of their Primary Care Trusts, Connexion Services and local ContactPoint services and other local bodies with which they share data.
The DCSF will include details of organisations it shares data with, such as MIAP, Ofsted, the examination boards, the Training and Development Agency, the General Teaching Council for England, and the central ContactPoint organisation.
The new approach is that a single, short and easily understandable Privacy Notice can be provided to pupils by the school at the same time as other communications that they issue. For example:
A pupil might receive the Privacy Notice as part of a school brochure or induction pack, or in a school diary, and it could be posted on the school notice board.
A copy of the Privacy Notice for issue to parents is attached.
The Notice is currently only available in English. If you are likely to need the Notice translating into any other languages, please e-mail me at the above address with your requirements and we will do our best to accommodate this.
Yours sincerely
STEVE HORTON
Head of Business Support
PRIVACY NOTICE for pupils in schools, early years settings, alternative provision and pupil referral units
Privacy Notice - Data Protection Act 1998
We at Shafton Primary School are the Data Controller for the purposes of the Data Protection Act. We collect information from you, and may receive information about you from your previous school. We hold this personal data and use it to:
•support your teaching and learning;
•monitor and report on your progress;
•provide appropriate pastoral care, and
•assess how well your school is doing.
This information includes your contact details, national curriculum assessment results, attendance information A, characteristics such as ethnic group, special educational needs and any relevant medical information.
We will not give information about you to anyone outside the school without your consent unless the law and our rules permit it.
We are required by law to pass some of your information to the Local Authority (LA), and the Department for Children, Schools and Families (DCSF).
If you want to see a copy of the information we hold and share about you then please contact Angie Silverwood Or Hazel Sidlow in the School office.
If you require more information about how the LA and/or DCSF store and use this data please go to the following websites:
http://www.barnsley.gov.uk/schoolsprivacynotices (LA website) and
http://www.teachernet.gov.uk/_doc/13856/DCSF%20what%20we%20do%20with%20Children's%20data%20v4%20final.doc (DCSF website)
If you are unable to access these websites, please contact the LA or the DCSF as follows:
•Steven Horton
Head of Business Support
Directorate for Children, Young People & Families
Berneslai Close, Barnsley
S70 2HS
email:stevehorton@barnsley.gov.uk
tel:01226 774576
•Public Communications Unit
Department for Children, Schools and Families
Sanctuary Buildings
Great Smith Street
London
SW1P 3BT
website:www.dcsf.gov.uk
email:info@dcsf.gsi.gov.uk
tel:0870 000 2288.
PRIVACY NOTICE for pupils in schools, early years settings, alternative provision and pupil referral units
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